Thomas D. Smith
Chief Information Security Officer
NYS Office of Information Technology Services
Enterprise Information Security Office
Article I - (101 - 107) OFFICE OF INFORMATION TECHNOLOGY SERVICES
101 - Definitions.
ITS offers a complete array of voice communications solutions to NYS agencies. Agencies can choose from a variety of feature-rich services including dial tone, voicemail, free-on-net calling, call center services and video conferencing.
The following Templates are provided in Word 97-2002 format for use by Project Managers. These templates may be copied or downloaded for your use or customization. Please refer to the Lifecyle chapters of the Guidebook for instructions on the use of each template.
1. Project Origination
The NYS Consolidated Data Center initiative is a component of the of the IT Transformation Project. New York State plans to consolidate multiple existing data centers into a Tier-3 Data Center within the Capital Region. The site will house IT service delivery operations, applied research and development projects, and IT workforce training programs for New York State agencies. The consolidated Data Center will deliver leading edge solutions for to meet the growing and rapidly evolving computing needs of the State while reducing operating costs.
The Annual Technology Plan (ATP) Winter Update is Now Open for Submissions.
The purpose of the ATP Winter Update is to:
This year's ATP application has been modified to provide a more user friendly experience to capture additional information needed to facilitate the ATP review process. Below is a list of the major changes:
For this fiscal year, agencies are no longer required to report any initiative in support of ongoing operations. This is defined as any work effort associated with maintaining day-to-day functionality. Criteria for what should not be included in this year's ATP include:
Hardware purchases that relate to a project should be included in the associated project and not reported as its own individual project
This includes any training relating to existing systems, i.e., MS Office courses, etc.
Existing projects that meet any of the above criteria should be marked as “Complete” in this year’s ATP. This information may be gathered in the future through alternative methods.
Any new or existing project that the agency is planning to undertake in the upcoming fiscal year which meets any of the following criteria should be reported in the ATP:
An ATP should include:
Proposal directions should summarize the types of goods and services to be acquired and the planned method of acquisition;
One of the goals of the ATP process is to identify areas for collaboration and to investigate the development of "enterprise contracts," which aggregate the purchases of multiple agencies together, thereby leveraging the State's collective buying power. ATPs set the strategic technical direction for agencies in the upcoming fiscal year.
The ATP review is designed to help align technology initiatives and associated purchases with enterprise objectives and obtain technology products and services at the best price. The ATP reviews conducted by ITS, DOB and OGS will result in an annual list of candidates for enterprise-wide procurements designed to increase efficiencies and achieve savings.
In accordance with NYS-P08-001 Plan to Procure , agencies are required to notify ITS when they are procuring technology or technology related services
Most, if not all, initiatives identified in agency ATPs will generate at least one or more Plans to Procure (PTPs), which will provide more concrete information about technical options and implementation details considered by the agency. ATP dialogue should continue throughout the budget cycle and the year and progress into PTP submissions and decisions.
Placing more emphasis on governance and review early on at the ATP Project level, will enable a more cost efficient delivery of government services and procurement practices. As a result, strategic planning can occur on the enterprise level rather than through individual procurements. This facilitates a streamlined Plan to Procure (PTP) review process.
Visit our PTP section for more information on the process.
ITS will evaluate plans with respect to the technology approach, policy and planning goals, and identify opportunities for interagency cooperation in collaboration with the Division of Budget and Office of General Services (OGS).
We will discuss any concerns with agencies and will communicate suggested revisions to the agencies and DOB.
Division of Budget:
As part of the annual development of the State Budget, DOB will review each agency's ATP. This review will focus on the degree to which proposed technology initiatives support the core mission of the agency; the present and future affordability of the initiatives within the context of the agency and overall State budgets; the relative cost of proposed financing mechanisms; the effectiveness of proposed initiatives in reducing or avoiding costs; and the evaluation of plans by ITS.
DOB will communicate feedback or requests for modifications or additional information to the agency, as well as whether funding has been advanced as part of the Budget.